Association  - Company Message

    Bylaws



Article I: Purposes 

The Association for Middle Eastern Public Policy and Administration (AMEPPA) is a global scholarly professional network for public policy and administration issues in the Middle East. It adopts an inclusive definition of the Middle East that does not exclude particular countries, culture or religious traditions. It encourages global participation and organized for the following educational and scientific purposes related to the Middle East:  

- Promoting peace and prosperity in the Middle East through sound governance. 
- Function as a professional organization of both academics and practitioners of public policy and public administration.
- Provide a medium for public policy experts and public administrators to share their expertise and experiences with  each 
  other.
- Devise mechanisms to help the public of Middle Eastern countries to participate in the improvement of public services. 
- Build relationships with other international and national professional organizations devoted to public service. 
- Help increase the representation of different ethnic, religious, and other groups in the public services of the countries 
  involved.
- Help increase the  quality of teaching and education in  public policy and administration by encouraging its members to 
   share their experiences and expertise.
- Collecting, compiling, and disseminating of information on matters relating to public policy and administration in the 
  Middle East. 
- Encourage and help its members develop and advance active research agendas on public policy and administration
- Encourage the application of rigorous ethical and intellectual standards in the research applications and professional 
  practice of public policy and administration.   

Consistent with the above stated goals, AMEPPA carries out its functions in the following ways: 

· Organizing and participating in the organization of global and regional conferences on the issues of public policy and
  administration in the Middle East.  
- Conducting workshops and training sessions for practitioners of public policy and administration in the Middle East.
- Publishing and contributing to the publications of journals and books on issues related to public policy and 
  administration in the Middle East. 
- Provide a partnership with public organizations seeking to improve the following in the Middle East:
    1. Policy issues dealing with professional standards and the image of the public service. 
    2. Policy issues with implications for the management of public organizations and the workplace environment.  
    3. Policy issues relating to major program areas of public agencies.  

Article II: Membership 

Section 1: Categories of Membership 

A. Any person, 18 years or older, of any nationality, regions, or country who is interested in the purposes of
    AMEPPA shall be eligible for membership.

B. Categories of membership and rights and benefits pertaining thereto (including the right to vote or any 
     limitation or denial of same) shall be determined based on the structure established from time to time by 
     AMEPPA’s board of directors (hereafter “Executive Board”). 

C. No membership dues are required.

Section 2: Rights of Membership 

A. All individuals holding membership in AMEPPA shall have the right to vote for officers and for Executive 
     Board membership, stand for election to office, attend meetings of AMEPPA, and may have such other 
     rights and benefits of membership as the Executive Board may from time to time determine. 

B. Organizations may not be members of AMEPPA but can enter into collaborative networks and relations 
     as approved by the Executive Board.

C. Members are encouraged to join the network as Members At-large. 

Section 3: Meetings of the Membership 

A. Annual Meeting: AMEPPA will hold an annual meeting. The annual meeting of members shall be held at 
    a time and place designated by the Executive Board.

B. Other Meetings: AMEPPA encourages members to work together to hold conferences at places and 
     times to be determined by the respective conference planning committees.  AMEPPA also encourages 
     members to work together to pursue projects with local and regional interests.

C.  All meetings of the membership shall be open to any member of AMEPPA 

Section 4: Quorum of Membership 

Ten percent of the members entitled to vote shall constitute a quorum for the transaction of business by the membership electronically, in-person, or a combination. The act of a majority of the membership entitled to vote present at a meeting at which a quorum is present shall be the act of the membership.  In the absence of a quorum, any action taken shall be recommendatory only, but may become valid action if subsequently confirmed by a majority vote, in conformity with the quorum requirements, by a mail or electronic ballot of the membership entitled to vote.

Section 5: Termination or Denial of Membership 

Membership can be terminated or denied by the decision of the Executive Board whenever the Board determines any member or applicant appears to have acted in violation of AMEPPA’s Bylaws.  

Article III: Executive Board 

Section 1: General Powers 

A. The board of directors of AMEPPA shall be known as the Executive Board.  Members of the Executive 
     Board will be elected by the network’s members without term limits. The Executive Board shall have 
     and shall exercise all the powers of a network, including but not limited to:      

    1. Contract for all necessary things and services in connection with the management of AMEPPA.  
    2. Delegate powers and duties to its officers, and provide for the business and conduct of annual and special meetings.     3. To issue and distribute AMEPPA’s journal and other publications.    
    4. Establish, oversee, and disestablish branches and sections.  
    5. Establish, oversee, and disestablish committees and other bodies for various purposes.  
    6. Appoint and remove any officer.  
    7. Recommend to the membership, the adoption, amendment, repeal of bylaws of AMEPPA. 
    8. Create an Advisory Board that can participate in the Executive Board meetings and make recommendations, but 
        without having the authority to vote on measures considered by the Executive Board. 

B. Executive Board Meetings: Meetings of the Executive Board shall be held electronically, via telephone,         or in person, upon written or printed notice made at least 30 days before the date of the meeting.  
     Members of the Board may participate in electronic meetings via email and other electronic means  and 
     without being available in real time.  Meetings shall be at the call of the President or of any four 
     members of the Executive Board. All Executive Committee meetings shall be open to any member of the 
     network except for meetings of the Nominating Committee. 
  
    At the personal expense of a member so requesting it, any one or more of the members of the Executive 
    Board may participate in any meeting of the Executive Board by means of a conference telephone call or 
    by any other communications equipment by means of which all persons participating in the meeting can 
    communicate with each another. 
   
    Executive Board members participating by means of  telecommunications media shall be deemed to have 
    been present in person at such meeting.  Any action required or permitted to be taken at any meeting 
    of the Executive Board may be taken electronically and without a meeting if majority consent to such 
    action. Email messages that clearly indicate the identity and intent of Board Members shall be considered 
    signed documents.

    The Executive Board can create an Advisory Board that can participate in the Executive Board meetings 
    and make recommendations, but without having the authority to vote on measures considered by the 
    Executive Board. 

Section 2: Composition and Term of Office 

A. Executive Board members shall serve until their successors are elected and take office, or until their 
     earlier resignation or removal. 

B. The Executive Board shall consist of nine to 15 voting members and one non-voting member. The non- 
     voting member is the Immediate Past President. If the Immediate Past President was removed from 
     office, the Immediate Vice-President (or the Executive Director, in case the Immediate Past President is 
     elected as President) will serve as a non-voting member. 

C. Executive Board members shall be elected for a three year term, renewable without term limits. Only the 
     office of President, Vice President, Executive Director, and Treasurer has a term limit for only two terms 
     in such capacity. Former Presidents, Vice Presidents, Executive Directors and Treasures can be 
     elected to the Board as Board members without term limits.  

D. The Officers and Executive Council of AMEPPA shall consist of the following:

     President
      Vice-President
      Executive Director
      Treasurer

Section 3: Executive Board Nominations and Elections
 
A. Members will be invited to submit recommendations to the Nominating Committee for consideration as
     Executive Board members.  

B. To be eligible for nomination to the Executive Board, a person shall be a member of AMEPPA.  

C. In the event that a person is elected to the Executive Board but declines to take his or her seat, the 
     President shall declare the candidate receiving the next highest number of ballots to be the winner. 
     Should there be no other candidate for the office, the matter shall be treated in  the fashion of a 
     resignation, and the President shall appoint a person to the seat until the next regularly scheduled 
     election.  

D. In the event of a contested election, the Executive Board shall have final authority to declare the results 
     of the election.    

E. The Chair of the Nomination Committee shall provide all AMEPPA members, not less than ninety 
    calendar days prior to the annual conference of the membership, a ballot including the candidates for 
    President, Vice President, Executive Director, Treasurer, and Executive Board members together with 
    biographical information on each candidate.  The members must return ballots to  the Nomination 
    Committee no later than the deadline stated on the ballot.    

F. The nominee receiving the highest number of votes for each office shall be elected.  In the event of a tie 
    vote, a run-off elections will be held.    

G. The President shall announce the results of the elections to the membership electronically and via all the 
     means of dissemination available to him.     

H. The newly elected Executive Board members and incoming officers shall assume office at the closing of 
     the annual conference of the membership.

Section 4: Duties of Executive Board Members 

A. Members shall attend all meetings of the Executive Board and all committee meetings in which they have 
     been assigned either in person or by means of other telecommunications methods.

B.  Members shall communicate with their officers and Board on a quarterly basis at a minimum.

Section 5: Removal 

A. Executive Board members shall be automatically removed from office at the end of the third meeting    
     from which the member is absent, unless the Executive Board, by majority vote of members entitled to 
     vote, declares that one or more of the member’s absences are excused. 

B. Failure to comply with the requirements in Section 4 will result in removal.  

Section 6: Vacancies 

The President shall fill by appointment until the next regularly scheduled election any vacancy in the Executive Board.  

Section 7: Quorum 

A majority of its voting members shall constitute a quorum for the Executive Board.  The act of a majority of the Executive Board members entitled to vote present at a meeting at which a quorum is present shall be the act of the Executive Board except where a greater majority is required by the bylaws.  

Section 8: Committees 

A. There shall be two types of committees: standing and ad hoc.

     1. Standing committees shall be established through the bylaws and are deemed to be permanent, 
         subject only to subsequent amendments to the bylaws.  There are four standing committees:

         Program and Operation Committee
            Nominating Committee
            Communication Committee
            Finance Committee

    2. Ad hoc committees may be established by the Executive Board or by the President. Ad hoc 
        committees established by the Executive Board are considered to be ongoing until disestablishment by 
        the Executive Board.Committees established by the President expire with the term of the President.  
        In establishing committees that will require substantial AMEPPA resources, the Executive Board and 
        the President shall seek the advice of the appropriate body regarding their consistency with and 
        contributions toward the network’s goals and purposes and with the Finance Committee on the                   availability of staff and other financial resources to support the proposed committees.

B. Appointment of Members: Chairs of AMEEPA’s Communication and Finance committees are elected 
    directly by members. The President shall appoint the members of each committee and the chairs of the 
     Nomination and ad hoc committees to serve during the President’s term of office.  Each committee shall 
     have two or more Executive Board members, and a majority of the membership of each committee shall 
     be Executive Board members; provided, however, that the Nominating Committee will be composed 
     entirely of persons who are not Executive Board members.  All committee members shall serve at the 
     pleasure of the Executive Board.

C. Disestablishment of Committees: Standing committees may be disestablished only by a vote of the 
     Executive Board according to the procedure for amendments to the bylaws.  Ad hoc committees may 
     only be disestablished by the Executive Board except for committees established by the President.  The        President may disestablish a committee he/she established.  All ad hoc committees shall be reviewed 
     periodically as to their performance and may be disestablished under procedures established by the 
     Executive Board when the committees no longer meet their intended purpose or have completed their 
     assignment.

Section 9: Program and Operation Committee  

The Program and Operation Committee shall consist of the President, Vice President, the Executive Director, and the Treasurer. It shall be governed by the following rules:

A. The Program and Operation Committee shall have the power to transact all regular business of 
     AMEPPA during the interim between the meetings of the Executive Board. Such action shall not conflict 
     with the policies and expressed wishes of the Executive Board. 

B. The Program and Operation Committee actions shall be reported fully to the Executive Board at the 
     Executive Board’s next meeting.  The presence of three members of the Program and Operation 
     Committee shall constitute a quorum for the conduct of the committee’s business.

Section 10: Nominating Committee 

A. The Nominating Committee shall consist of two members from the network who are not members of the
     Executive Board. 

B. An announcement of the appointment of the Committee shall be made promptly to all members.

C. The Nominating Committee shall be appointed not less than one hundred twenty days prior to each 
     annual conference of the membership.

D. The Nominating Committee shall seek nomination from the network’s members for President, Vice-
     President, Executive Director, Treasurer and Executive Board, and will supervise the balloting and 
     election process.
 
Section 11: Communication Committee 

A. The Communication Committee shall consist of three to five members serving for three-year 
     term.Members may serve no more than two terms.  One member is appointed by the President and 
     other members appointed by the Executive director.  Appointments will be made in such a way as to 
     ensure a broad range of relevant expertise and representation of the network's diverse membership. 

B. The network’s Executive Director, elected by AMEPPA members, shall serve as the Chair of the
    Communication Committee. 

C. The Communication Committee shall pursue three primary purposes: 

      1. Provide recommendations to the Executive Board on strategic initiatives for developing the network's
          publications and website.

      2. Implement Executive Board policies and procedures for periodic review of all journals.

      3. Oversee the network’s official communication as outlined by the Executive Board.

D. The Communication Committee shall also pursue such other relevant strategic purposes as the Executive 
     Board may from time to time deem appropriate.

E. Promoting AMEPPA membership, serving the public, and encouraging citizen participation in the 
    improvement of public service in the Middle East.

F. Promoting collaborative relations among the policy specialists, public administrators, researcher and 
    scholars dedicated to advancing sound governance throughout the Middle East.

Section 12: Finance Committee 

A. There shall be a Finance Committee serving for three-years, renewable once, with the Treasurer serving 
     as the Chairperson elected by the network’s members. Members of the Finance Committee cannot 
     serve more than two terms in the committee.

B. The Executive Board shall adopt AMEPPA investment guidelines which will be supervised by the 
     Finance Committee. 

C. The Executive Board shall adopt the budget of the network in accordance with guidelines established by 
     the Finance Committee. 

D. Any deficit financing plan shall be approved by the Executive Board in advance.

Article IV: Officers 

Section 1: Officers and Term of Office 

A. The officers of the network shall be the President, the Vice President, the Executive Director,  and the
     Treasurer. All these officers are directly elected by AMEPPA’s members.  

B. All Officers shall serve a three-year term, renewable one. An Officer may not serve more than two terms 
     but can be elected for the Board without term limits.    

C. Officers shall be automatically removed from office at the end of the third meeting from which the 
     member is absent, unless the Executive Board, by majority vote of members entitled to vote,  declares 
     that one or more of the member’s absences are excused, or whenever membership is terminated or 
     denied in accordance with Article II., Section 5.

Section 2: Nominations for AMEPPA Officers 

A. AMEPPA Members will be invited to be nominated for President, Vice-President, Executive Director, 
     and Treasurer to the Nominating Committee.    

B.  To be eligible for nomination for AMEPPA officers, a person shall be a member of the network. 

Section 3: Vacancies 

A. In case of death, resignation, or inability of the President to perform the duties of his or her office, the
     Vice-President shall immediately succeed him and shall be President for the remainder of the unexpired 
     term. The new President must nominate his/her new Vice President for the fulfilling period and must be 
      approved by the Executive Board.  

B. In the case of an interim vacancy in the office of Vice President, Executive Director, or Treasurer, the 
    Executive Board shall elect a replacement to serve until the next elections.  

Section 4: Duties of the President 

A. The President shall exercise chief policy leadership of AMEPPA; shall preside over all meetings of the
     Executive Board and the network’s annual meeting of its membership; shall appoint  members to 
     committees and other bodies; and shall be an ex-officio member with vote of every committee of the 
      network with the exception of the Nominating Committee.    

B. The President is the chair of the Program and Operation Committee, the principal public spokesperson of
     AMEPPA, and shall at the annual meeting and at such other times and forums, both internal and  
     external, communicate, advise, inform, and suggest such actions and policies as deemed proper to 
     advance the goals, purposes, and programs useful to the network, its committees and members.    

C. Concurrent with the term of office, the President may make such appointments as are required by the 
     bylaws or as may seem necessary in the interests of the network.    

D. Any presidential appointee may be removed from office by the President in accordance with rules 
    established by the Executive Board.    

E. As the public symbol of AMEPPA, the President shall act at such times and places as necessary and 
    take such actions as useful to execute the provisions of the bylaws, policies of the network, and protect 
    the rights and welfare and promote the interests of the members.  On issues of significance, the President 
    shall, in situations of dispute regarding policy implementation, act as a liaison between the Executive 
    Board members, committees, and such other agents of the network as may exist or from time to time be 
    established.
 
F. The President shall perform all duties prescribed by the bylaws and such others as may from time to time 
    be entrusted to this office by the Executive Board.

Section 5: Duties of the Vice President 

The Vice President shall perform such duties as may be assigned by the bylaws, the President, and Executive Board.  

Section 6: Duties of the Executive Director 

A.  The Executive director is the Chief Executive Officer of AMEPPA and generally is responsible for the
      execution of the Network’s business.
 
B.  The Executive Director serves as the Chair of the Communication Committee.
 
C. While this list is not intended to be all inclusive, the Executive Director:
    1. Provides staff support for the Executive Board and officers of the network
    2. Prepares and makes reports to the network at least annually
    3. Assists in the development of new activities
    4. Assists in the oversight and management of activities
    5. Take responsibility for accurate and timely keeping of member records
    6. Gives regular progress reports to the Executive Board

Article V: Amendments

Section 1: Approval Vote
 
Amendments to these bylaws may be proposed by any Executive Board member and must first be voted upon by the Executive Board. Any amendment receiving positive Board votes from six members of the Executive Board shall be presented to the full membership for ratification at the next annual meeting. These votes must be recorded electronically and all other means available and kept by the Executive director and made available to AMEPPA members when requested.
 
Section 2:Proposed Amendment
 
Upon approval by the Executive Board, the proposed amendments must be presented to the membership for approval.  The vote on amendments shall be taken in accordance with Article II, Section 4.
 
Section 3: Publication
 
The exact language of any bylaw amendment adopted by the membership will be published at the website of AMEPPA and made available to AMEPPA members within seven days of adoption by the membership.
 
Section 4: Comprehensive Reviews
 
At least once every five years, the President shall direct a comprehensive review of the bylaws and recommend any desired changes.  This section shall in no way prevent the Executive Board from reviewing and/or amending the bylaws at other intervals in the discretion of the Executive Board.
 
Article VI: Other Published Policies

In any matter not covered by these bylaws, where there is now or may be in the future an existing and published policy approved by the Executive Board, the same shall prevail to the extent it is consistent with these bylaws, including conflict of interest policies for the Executive Board.